By [http://ezinearticles.com/?expert=Semeli_Karen_McPherson]Semeli Karen McPherson
Exporting content, formatting document, changing the pasted text and making the content in your Microsoft Word 2010 is tedious. However, finding various means in to using the hidden tricks is what is required to get past this trouble of formatting. Let us discover some of the most easy to apply yet simple tricks.
Using Find and Replace for Formatting
Initially the most common error or the formatting feature that you come across is all about the Tab spaces that are depicted as ^t. In order to organize them according to your formatting style you need to find and then replace them. For this purpose, you can utilize the Find and Replace feature. All you need to do is open the dialog box and type ^t^t in the Find box and then type ^t in the replace box. Now hit the key of Replace All. Formatting of paragraphs is done.
Often you open a document or paste a text that automatically has double paragraph spacing. This seems a tedious job if you do not know how to format it into single paragraph spacing. Paragraph returns or the carriage returns can be formatted by typing ^p^p in the find field, now type ^p in the replace field and hit the replace all. Voila all the extra spaces between the paragraphs are magically eliminated.
Use Macros for Frequently Typed Text
Macros might often confuse you into thinking that you need to learn some special codes in order to understand them and use them. However, this is just an illusion as this functionality comes handy for automating your text that is frequently used. This feature comes handy when utilizing this on various documents where same text is required. You need not type the same text repeatedly. This also included HTML codes. Remember that initial macro setup may require some time but once it is done, it will be worth it.
First in the Macro Name field name your macro, remember that it should be simple text or numbers. Now assign a shortcut key for macro to help you run it whenever required. Click OK to record everything that you have written in the word document. Remember to type the text that you would like to automate or format in other documents. The recording captures all the text input, to stop recording go to Macro and hit Stop Recording option.
In order to run the macros created go to Macro button->View Macros->Run, you can also hit the shortcut key that you mentioned for running macro. As soon as it starts running, you will be surprised that the text appears on the document.
Clear Formatting for Text Pasted
After copying and pasting text in your word document often you might see inconsistencies in the entire text. This includes the font size that is inconsistent throughout the txt also the heading seems to be enormous. However, there is a way to change it all by making a setting in your Word document that will avoid pasting the page formatting in your document. Go to File->Options->Word Options->Advanced. In the list choose the option of Keep Text Only and then click OK. Now to confirm that the actions are set copy a web page text and paste it in your Word Document.
Deleting the formatting line
You might have come across the line in your document when you are using a series of underscores or hyphens after hitting enter. This seems annoying, as you are not able to remove it from the document. Finding various means to remove this line seems a never-ending search. Actually, this is not a formatting line; it is a border. Now go to ->Home Tab->Border icon this will reveal which kind of border is selected. Select the No Border option and the trouble is removed from your document. You can also change the settings in your Word document by File->Options->Auto Correct Options, now select Auto Format (You Type) apply it. uncheck the box against Border Lines.
She is a Technology writer who is keen on any new emerging technology updates. She is working with Qresolve as a Technical Support Engineer. Semeli Karen McPherson has been offering [http://www.qresolve.com]online tech support to global customers for issues related to laptops, desktops, Mac and devices including iPods, tablets, iPhones, [http://www.qresolve.com/online-computer-support.html]computer support and more. She caters to the segment of core technology and provides viable solutions to any issues related to technology and software. Her expertise and skills in handling key technology issues is immaculate and quick result bearing. Through her articles and postings she aims to provide knowledge and solutions to common technology issues that a user faces.
Article Source: [http://EzineArticles.com/?Easy-Tricks-for-Microsoft-Word-2010&id=7669984] Easy Tricks for Microsoft Word 2010